School districts are required to report annually the enrollment and number of children eligible for free and reduced price meals as recorded in the APSCN Cycle 2 Report. This information is required in order to process a school district claim for reimbursement for the month of October 2003.
I. Student Eligibility Date for EACH SCHOOL
A copy of the APSCN Cycle 2 Child Nutrition Report (Number SIS: 431) will be submitted for each school. For each child coded as eligible for free or reduced price meals there must be a currently approved application on file or his/her name must be included on the direct certification list or the list provided by the homeless liaison. These source documents must be retrievable by school regardless of the school district’s method for certifying eligibility, whether it is centralized or by school. Provision 2 schools will follow a completely different procedure and should contact the local Child Nutrition area supervisor.
REMEMBER THE STUDENTS CODED AS ELIGIBLE FOR FREE AND REDUCED PRICE MEALS ON APSCN PRINTOUT MUST MATCH THE CURRENT LIST OF FREE AND REDUCED PRICE ELIGIBLES IN THE CHILD NUTRITION DEPARTMENT BEFORE THE APSCN REPORT IS SUBMITTED.
II. Total Student Eligibility Data for the DISTRICT
A copy of the APSCN Cycle 2 Child Nutrition Report (Number SIS: 331) will be submitted for the district. District eligibility totals of free, reduced and paid must balance with the total of all SIS: 421 reports by category and be supported by the source documents listed above.
The total number of students eligible for free and reduced price meals should be very close to the total number reported for the lunch program on line 1F of the October Claim for Reimbursement. The Claim for Reimbursement requests the highest numbers of students eligible for free and reduced price meals served on any day in October, which could be slightly different from the numbers on the APSCN Cycle 2 Report.
III. Student Eligibility Data for (1) Pre-K, (2) Adult Education Center Students or (3) Students from Outside the District – COMPLETE ATTACHED FORM
Since APSCN Number SIS: 431 Reports DO NOT include children participating in (1) Pre-K, (2) Adult Education Center Students or (3) Students served and enrolled in other districts, the attached 2003-2004 Eligibility Report must be completed for any other district students not included in the APSCN SIS: 431 Report. The report must be completed and returned even if the district does not have Pre-K, adult education students or students enrolled in other districts. Indicate not applicable in each section when appropriate.
IV. Submission of all data to the Child Nutrition Unit, ADE
Attach the following items together and fax or mail to the Child Nutrition Unit, Arkansas Department of Education (ADE).
A. October Claim for Reimbursement
B. School Data – Copies of the SIS: 431 Report for each school
C. District Data – Copy of the SIS: 331 Report for the district
D. 2003-04 Eligibility Report signed by the superintendent
THE OCTOBER CLAIM FOR REIMBURSEMENT WILL NOT BE PAID WITHOUT THE COMPLETE APSCN CYCLE 2 CHILD NUTRITION REPORT AND 2003-2004 ELIGIBILITY REPORT.
For additional information or questions, contact Barbara Smith or Wanda Shockey at(501) 324-9502.