ADE Director's Communication Memo Form


Memo Number : IA-05-011

Date Created : 07/21/2004

Attention:

Superintendents
Co-op Directors
other: Food Service Directors

Type of Memo: Regulatory
Response Required: Yes
   
Section:   Internal Administration - Dr. Bobbie Davis
Subject:
2004-05 Reimbursement Rates for School Lunch, Breakfast and Afterschool Snacks

Regulatory Authority:
7 CFR 210.4, 220.4

Contact Person:
Barbara Smith

Phone Number:
501-324-9502

E-mail:
bsmith@arkedu.k12.ar.us

REIMBURSEMENT RATES:

Reimbursement rates for the National School Lunch, Breakfast, Afterschool Snacks and Special Milk Programs, which became effective July 1, 2004 are as follows:

Regular Lunches / Safety Net Lunches
Free $ 2.24 / Free $2.26
Reduced Price$1.84 / Reduced Price $1.86
Paid $.21 / Paid $.23

Regular Breakfasts / Severe Need Breakfasts
Free $1.23 / Free $1.47
Reduced Price $.93 / Reduced Price $1.17
Paid $.23 / Paid $.23

Afterschool Snacks
Free $.61
Reduced Price $.30
Paid $.05

Please Note: The maximum student payment for a reduced price lunch is $.40, breakfast is $.30, and Afterschool snack is $.15. These rates cannot be increased.

Commodity Value: The commodity value per lunch will be $.1725 this school year. In addition, bonus commodities are expected to be valued at $.02 -.03 per lunch.

Safety Net

School districts that served 60% or more of the total lunches to students eligible for free or reduced price meals in the second preceding school year (2002-2003) are designated “Safety Net” districts and will receive two cents additional reimbursement for each lunch served. See a list of districts eligible for these rates.

Severe Need Breakfast

Severe Need Breakfast rates are approved on a school-by-school basis after application is made by the school district. If any school in the district serves 40% or more of the lunches in 2002-03 school year as free or reduced price, they are eligible for an additional $.24 reimbursement on free and reduced breakfast.

Beginning this school year USDA no longer requires the end of the year justification report. The elimination of this report reduces most of the paperwork associated with receipt of these funds. The deadline for applying for the severe need reimbursement rate is July 31, 2004. See Director's Memo IA-05-004 or contact Jimmy Burkes at (501) 324-9502 for additional information.

Current Forms:

Enclosed is a copy of the following report forms. Make additional copies as needed.

Claim for Reimbursement – The revised Claim Form has the new reimbursement rates for 2004-2005. DISCARD THE OLD CLAIM FORMS. The revised form is an Excel spreadsheet.

This form prints best on legal size paper. Instructions for completing the Claim for Reimbursements are included.

Daily Record Form – It is recommended that a separate record be maintained for each school as listed on Schedule A of the Agreement. Participation figures, by school, are required for severe need breakfast reimbursement. If the school does not apply for severe need breakfast reimbursement and wishes to keep only one record for all students served in the same location (even if this includes more than one school), it may do so. If this is done, all schools combined on one report will be reviewed when state or federal reviews are made. This form may be modified if a local district needs additional information.

Cash Management Worksheet -- All schools MUST complete this form or a district designed form that contains the information included on this worksheet. This is an Excel spreadsheet.

Edit Check Worksheet – This is the current form recommended for edit checks required by regulation. It may be modified to meet local needs; however, the comparisons required on this form must be a part of any form used. This is an Excel spreadsheet

On-Site Review Form – Regulations require that each district (with more than one serving site) conduct on-site reviews of each school by February 1 of each year. It may be modified to meet local needs; however, the comparisons required on this form must be a part of any form used.

Attachments:

Back to the Customer List

Copyright © 1997 Arkansas Department of Education. All rights reserved.
Department of Education Home Page