ADE Director's Communication Memo Form


Memo Number : FIN-07-040

Date Created : 11/30/2006

Attention:

Superintendents
Co-op Directors

Type of Memo: Informational
Response Required: No
   
Section:   Fiscal and Administrative Services - William J. Goff, Assistant Commissioner
Subject:
Maintenance Of Inventory Records

Regulatory Authority:
EDGAR, 34 CFR, Part 80, Subpart C, Section 80.32 (b)

Contact Person:
Patsy Hammond

Phone Number:
501-682-4275

E-mail:
patsy.hammond@arkansas.gov

Section 80.32 (b) of Education Department General Administrative Regulations (EDGAR) requires that a local education agency (LEA) must use, manage, and dispose of equipment acquired under a grant by the State in accordance with State laws and procedures. Section 443 of Government Education Provisions Act (GEPA) requires that each recipient of Federal funds, such as an LEA, keep records which fully disclose the amount and disposition of the funds, the total costs, of the equipment for which the funds are used and other records to facilitate an effective financial or program audit.

An LEA must implement and maintain adequate controls to account for the procurement, location, custody, and security of current equipment purchased with Title 1 funds. A current listing of equipment purchased by Title 1 funds must be maintained.

The LEA must adopt policies and/or procedures to ensure that this requirement is met. The recording of the equipment, transfer, and/or disposal of the equipment must be maintained in the districtís inventory system.

Attachments:
    None

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