ADE Director's Communication Memo Form


Memo Number : COM-07-100

Date Created : 03/30/2007

Attention:

Superintendents
Co-op Directors
other: District Business/Financial Officers

Type of Memo: Regulatory
Response Required: No
   
Section:   APSCN - Bill Goff, Director
Subject:
Correction to COM-07-097,New Coding Requirements for 2007-2008

Regulatory Authority:
Ark. Code Ann. Sec. 6-20-2207 et seq. (as amended by Act 730 of 2005)

Contact Person:
Kathleen Crain

Phone Number:
501-682-4887

E-mail:
kathleen.crain@arkansas.gov

The following information supersedes item number 12 in COM-07-097 relating to the object codes required for legal fees beginning with the 2007-2008 school year:

63440-This will be a header account for legal fees and will not be available for coding purposes.

All expenditures relating to legal fees must be charged to one of the following object codes:

63441-Legal-Litigation: Defense of District

Object code 63441 should be used for expenses incurred due to actual or anticipated litigation against the district. Examples of expenses to be reported under this code are: attorney's fees; expenses incurred in responding to discovery requests; deposition expenses (such as court reporter costs); court costs and filing fees; litigation-related reproduction and materials expenses, and transportation and lodging costs for out-of-town trials and hearings.

63442-Legal-Litigation: District as Plaintiff (Suing the State)

Object code 63442 should be used when the district has expended funds to pay for expenses such as those listed for object code 63441,above,when the expenses are incurred as a result of the district's participation as a plaintiff in litigation against the State of Arkansas and/or one (1) or more of its agencies.

63443-Legal-Litigation: District as Plaintiff (Not Suing State)

Object Code 63443 should be used for expenses incurred due to actual or anticipated ligigation brought by the district against an individual or entity, other than the State of Arkansas or one (1) of its agencies. Examples of expenses to be reported under this code are the same as under object code 63441.

63444-Legal-Contract Preparation and/or Review

Object code 63444 should be used for expenses incurred due to a district's need for legal preparation or review of contracts and related documents.

63445-Legal-Research and Opinions

Object code 63445 should be used for expenses incurred due to a district's need for legal consultation, research and advice, whether on an ongoing or occassional basis. Expenses should be reported under this code for such costs, whether they are incurred on a regular, on-going basis (e.g.,retainer agreements)or on a fee-based, as needed basis.

These financial coding requirements are effective beginning with transactions effective during the 2007-2008 school year.



Attachments:
    None

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