ADE Director's Communication Memo Form


Memo Number : FIN-08-035

Date Created : 10/03/2007

Attention:

Superintendents
Co-op Directors
other: County Clerks

Type of Memo: Regulatory
Response Required: Yes
   
Section:   Fiscal and Administrative Services - Dr. Bobbie Davis, Assistant Commissioner
Subject:
Certified Results of the Annual School Election

Regulatory Authority:
Ark. Code Ann. 6-14-102; 6-14-115; 6-14-121

Contact Person:
Cindy Hedrick

Phone Number:
501-682-4258

E-mail:
cindy.hedrick@arkansas.gov

Pursuant to Ark. Code Ann. 6-14-115, the county clerk of the county in which a school district is administered shall submit a certified copy of the certification of election and a copy of the ballot to the Commissioner of Education no later than five (5) days following the requirements set forth in (a) below. The deadline for this submission is October 3, 2007.

(a) At the close of the election, the election officials at each polling place or at the place of central tabulation shall make an immediate return of the votes, certify the return, and file the certification in the office of the county clerk of the county in which the district is administered for delivery to the county board of election commissioners, who no earlier than forty-eight (48) hours and no later than ten (10) days after the election shall proceed to ascertain and declare the results of the election and file the certification of election and one (1) of the ballots with the county clerk. Following the election of September 18, 2007, the county board of election commissioners has until September 28, 2007, at the latest, to ascertain and declare the results of the election and file the certification of election and one (1) ballot with the county clerk.

(b) The county clerk of the county in which the district is administered shall file a certified copy of the certification of election with the county clerk of each county in which any part of the district lies.

Districts that held a special election for millage rates in 2007, pursuant to Ark. Code Ann. 6-14-102, separate from the annual school election for positions on the local school board, shall submit to the address below, a certified copy of the certification of election and copy of the ballot from each election.

In the case of a runoff election for positions on the local school board pursuant to Ark. Code Ann. 6-14-121, contact Dottie Belk to apprise her of the runoff election and to determine the deadline for submitting the required election documents.

Even if the millage election does not propose a change to the total millage or millage structure, a certified copy of the certification of election and copy of the ballot shall be submitted to the address below.

Please mail copies of the certified documents to the address below by October 3, 2007. Direct questions to Cindy Hedrick at (501) 682-4258.

Cindy Hedrick, Coordinator
Local Fiscal Services
#4 Capitol Mall, Room 105C
Little Rock, AR 72201


Attachments:
    None

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