ADE Director's Communication Memo Form

Memo Number : COM-08-047

Date Created : 11/02/2007


Co-op Directors
other: Maintenance Directors

Type of Memo: Informational
Response Required: No
Section:   Facilities and Transportation - Douglas Eaton, Director
Computerize Maintenance Management System

Regulatory Authority:

Contact Person:
Doug Eaton

Phone Number:


The Division of Public School Academic Facilities and Transportation DPSAFT) is soliciting proposals for a state wide Computerized Maintenance Management System (CMMS). The system, when installed, will support school districts and the Division by providing an automated Work Order and Preventative Maintenance Management capability by which to monitor and administer the respective maintenance programs. The programs are part of the school district Master Plan requirements.

The base system will be funded by the Division with at least one user per school district. The ability for school districts to add additional users and additional tracking components will also be available at the district's expense. The statewide system is meant to ease the school district requirement for establishing a work order and preventative maintenance tracking system by allowing the district to do so in an automated environment and to permit the division to compile information, required by law, automatically by lessening the need for scheduled reports.

All school districts will be eligible for an account on the statewide system. Each school district presently operating CMMS will have the option to join the statewide system or continue the current system at the district's expense. It is anticipated that the statewide system will be available to school districts in February 2008.


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