ADE Director's Communication Memo Form

Memo Number : FIN-09-001

Date Created : 07/16/2008


Co-op Directors
other: Child Nutrition Directors

Type of Memo: Regulatory
Response Required: Yes
Section:   Fiscal and Administrative Services - William J. Goff, Assistant Commissioner
2008-09 Child Nutrition Reimbursement Rates

Regulatory Authority:
7 C.F.R. §§ 210.4 and 220.4

Contact Person:
Wanda Shockey or Area Specialist

Phone Number:



Reimbursement rates for National School Lunch, Breakfast and Afterschool Snacks that became effective July 1, 2008, are as follows:


Regular Lunches
Free $2.57
Reduced Price $2.17
Paid $.24

Regular Breakfasts
Free $1.40
Reduced Price $1.10
Paid $.25

Afterschool Snacks
Free $.71
Reduced Price $.35
Paid $.06


Safety Net Lunches (See attached list of Safety Net Districts)
Free $2.59
Reduced Price $2.19
Paid $.26

Severe Need Breakfasts (Must have CNU, ADE approval letter with list of schools in the district approved for Severe Need reimbursement for the 2008-2009 school year.)
Free $1.68
Reduced Price $1.38
Paid $.25

Please Note: The maximum student payment for a reduced price lunch is $.40, breakfast is $.30, and Afterschool snack is $.15. These rates cannot be increased.

Commodity Value: The commodity value per lunch will be $.2075 for the 2008-2009 school year.

Safety Net
School districts that served 60% or more of the total lunches to students eligible for free or reduced price meals in the second preceding school year (2006-2007) are designated “Safety Net” districts and will receive two cents additional reimbursement for each lunch served. See attached list of districts eligible for these rates.

Severe Need Breakfast
Severe Need Breakfast rates are approved on a school-by-school basis after application is made by the school district. Any school in the district that served 40% or more of the lunches during the 2006-2007 school year as free or reduced price may be eligible to receive an additional $.28 reimbursement on all free and reduced price breakfasts served during the 2007-2008 school year.

The application process for severe need rates has been completed for the 2008-2009 school year. Please be sure that the person preparing the claim form for the district is provided the severe need approval letter.

Current Forms:
Attached are following report forms. Please make additional copies as needed.

Claim for Reimbursement – The revised Claim Form has the new reimbursement rates for 2008-2009. PLEASE DISCARD CLAIM FORMS FROM THE PREVIOUS SCHOOL YEAR. Instructions for completing the Claim for Reimbursement and the Claim Form using Excel software may also be found on the Child Nutrition website under the Forms button. This form prints best on legal size paper.

Daily Record Form (Edit Check 1) – This is the form to be maintained for each school as listed on CN Program Schedule A of the Agreement. Participation figures, by school, are required for severe need breakfast reimbursement. This form may be modified if a local district needs additional information.

Cash Management Worksheet – All schools MUST complete this form or a district designed form that contains the information included on this worksheet.

Edit Check 2 Worksheet – This is the current form recommended for edit checks required by regulation. It may be modified to meet local needs; however, the comparisons required on this form must be a part of any form used.

On-Site Review Form – Regulations require that each district (with more than one serving site) conduct on-site reviews of each serving site by February 1 of each year. The attached form has been revised for the 2008-2009 school year. This form may be modified to meet local needs; however, the comparisons required on this form must be a part of any form used.


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