ADE Director's Communication Memo Form

Memo Number : COM-09-012

Date Created : 08/08/2008


Co-op Directors
other: LEAs
SE Data Entry Clerks
Reporting Coordinators
DDTCS EC Coordinators (3-5)

Type of Memo: Informational
Response Required: Optional
Section:   Central Administration - Dr. Diana Julian, Deputy Commissioner
Special Ed Programs: Cycle 7 Data Review

Regulatory Authority:
20 U.S.C.A. Section 1400 et seq.

Contact Person:
Ms. Jana Villemez

Phone Number:


Special Education discipline and exit data are collected each year during Arkansas Public School Computer Network (APSCN) Cycle 7. The Arkansas Department of Education (ADE), Special Education Unit must report these data to the U.S. Department of Education (USDOE), Office of Special Education Programs (OSEP) by November 1, 2008. To ensure the highest accuracy in data reporting to OSEP, the Special Education Unit will provide districts an opportunity to review the Fiscal Year (FY) 2007-2008 discipline and exit data.

Other Cycle 7 data, including referral tracking, early intervening services, early childhood exits, early childhood Part C to Part B transition, and early childhood transition to kindergarten data will also be reviewed. These data elements are used for monitoring and for the federal Special Education Annual Performance Report (APR) due on February 1, 2009.

Beginning September 2, 2008, districts can review the Cycle 7 data by going to the ADE Special Education Web page at Click on MySped Resource and use the login submitted to the Grants and Data Management Section for the applicable district. The Web link for review will be de-activated at the close of business on September 30, 2008.

Further instructions will be provided through a series of Web teleconferences on August 19, 20, and 27, 2008. To register for a web teleconference, go to

Please direct any questions to Ms. Jana Villemez or Ms. Katina White at 501-683-7219.


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