ADE Director's Communication Memo Form

Memo Number : FIN-09-023

Date Created : 09/24/2008


Co-op Directors
other: All Principals; Child Nutrition Dir.; Certifying Officials for Free & Reduced-Price Meal Applicants

Type of Memo: Regulatory
Response Required: Yes
Section:   Fiscal and Administrative Services - William J. Goff, Assistant Commissioner
District Verification Summary Report-Free & Reduced-Price Meal Applications

Regulatory Authority:
7 CFR § 245.6(a), 2003-SP-16, 2004-SP-09

Contact Person:
Assigned District Area Specialist

Phone Number:


Each Arkansas public school district and charter school receiving federal funds from the United States Department of Agriculture (USDA) for the administration of district child nutrition meal programs is required to submit an annual school district “Verification Summary Report” to the Arkansas Department of Education (ADE) Child Nutrition Unit (CNU). The Child Nutrition Unit is required to submit the statewide data compiled from the district summary reports to USDA.

The DEADLINE FOR SUBMITTING A DISTRICT’S REPORT to the CNU office is MONDAY, DECEMBER 15, 2008. Please see attached revised Verification Timeline for 2008.

Significant changes in terminology were implemented for the 2008-2009 SY, for example:

1. “Error Prone Sampling” will now be called “STANDARD SAMPLE.”
2. “Random Verification” will now be called “ALTERNATE 1.”
3. “Focused Verification” will now be called “ALTERNATE 2.”

The new terms are used throughout the “New Eligibility Guidance Manual” ( and the FNS-742 Verification Summary Report discussed below.


Each district MUST report the summary of verification using FNS-742 “Verification Summary Report.” To follow a Step-by-Step Guide to Verification, go to the Child Nutrition website at and click on the red 'Verification” button. The “Verification Summary Report” is at Step 15 of the verification guidance.

Each district MUST submit one report for the entire district. The form should be downloaded from the website, renamed (Use district’s LEA number), completed, saved and e-mailed. See instructions below for submission to CNU by e-mail.

In order to complete the “Verification Summary Report,” a school district will need the following information:
• Total number of applications and students approved for free meals based on a food stamp case number
• Total number of applications and students approved for free meals based on household size and income
• Total number of applications and students approved for reduced-price meals
• Total number of students directly certified (Homeless, Migrant, Direct Certification)
• Results of verification by application (Application Tracker, Step 13 of the verification guidance)


Attached is a list of school districts that are required to complete verification using Standard Sampling. Guidelines for Standard Sampling may be downloaded from Step 2 of the verification guidance. These school districts were selected for Standard Sampling based either on the 2007-2008 Non-Response Rate of Verified Applicants, or if errors were discovered in the district’s verification process.

For assistance with completing the “Verification Summary Report,” call the school district’s assigned Child Nutrition Area Specialist at 501-324-9502.


When the report is emailed, the district’s LEA number MUST BE INCLUDED in the subject line.

The body of the e-mail MUST INCLUDE:
• District name
• Name of verification contact
• Phone number of verification contact
• Completed ADE “Verification Summary Report”

The report should be e-mailed to: Every e-mail will receive an automatic reply indicating that a school district’s report has been received. No additional action is required on behalf of the district. The district will be notified by phone or e-mail if there is a problem or if additional information is needed to complete the Verification Summary Report.

For assistance in submitting the report by e-mail, call the school district’s assigned Child Nutrition Area Specialist at 501-324-9502.


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