ADE Director's Communication Memo Form

Memo Number : COM-09-068

Date Created : 11/17/2008


Co-op Directors
Secondary Principals
High School Principals

Type of Memo: Informational
Response Required: Yes
Section:   Accountability - Dr. Charity Smith, Assistant Commissioner
Voluntary Universal ACT Training Testing Date Changes

Regulatory Authority:
6-18-1601, Act 881

Contact Person:
Dr. Charity Smith, Assistant Commissioner

Phone Number:


In order to better accommodate every school for the Voluntary Universal ACT Assessment (VUAA), the Arkansas Department of Education (ADE) has changed the make-up test date as well as the training dates. Two question and answer sessions for testing accommodations have also been established. The new dates are as follows:
The make up testing date has been changed from May 6 to May 7.

The training dates have been changed from the week of Jan 19 to the week of Dec. 8.
Arkansas Voluntary Universal ACT Assessment
Revised Training Workshops
December 9, 10, 11, 12

Morning Training Sessions
On-site check-in begins at 8:30 a.m.
Training will begin at 9:00 a.m. and conclude by 12:00 p.m.

Tuesday, December 9, 2008
Crowley’s Ridge Educational Service Coop
Conference Room CREC1
1600 Pine Grove Lane
Harrisburg, AR 72432

Pine Bluff
Wednesday, December 10, 2008
Arkansas River Education Service Coop
Dewell Camp Conference Room
912 West 6th Avenue
Pine Bluff, AR 71601

Hot Springs
Thursday, December 11, 2008
Velda Rose Resort Hotel & Spa
Grand Ballroom
218 Park Avenue
Hot Springs, AR 71901

Fort Smith
Friday, December 12, 2008
University of Arkansas Fort Smith
Echols Building, Echols Conference Center
5210 Grand Avenue
Fort Smith, AR 72913

The training workshops will consist of training for pre-test activities, test day procedures, and post-test activities. Prior to the training session, the school will receive materials that can be used to help train staff assisting with the test administration. Because space is limited, only the appointed Test Supervisor, Back-Up Test Supervisor, and Test Accommodations Coordinator from each school are eligible to attend the workshop. Attendance at a workshop is optional for District Test Coordinators (DTCs) who would like to learn more about what schools in their district are required to do during the testing process.

Please register through ACT instead of through the cooperatives. Seating is limited so early registration is advised. The registration window is November 7, 2008,through November 21, 2008. Each district will be notified at the time of registration if a site is full, and the district will have the opportunity to select another location at that time. Once registration is completed, the district will receive an email confirming registration.

Please register online at

Feel free to contact ACT by telephone at (800) 553-6244, Ext. 2800 or by email at Contact Heather Rainbolt in Dr. Charity Smith’s office at the ADE at 501-682-5891 or by e-mail at for additional information.

Additionally, two question and answer conference calls will be conducted in order to answer questions regarding special accommodations. The conference calls will be held December 2nd at 11:00 a.m. and December 4th at 3:00 p.m.

Required forms have been posted on the ADE website at


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